Privacy Policy

Envana Software Solutions (“Envana,” “we,” “us,” “our”) are strongly committed to protecting your privacy. This Privacy Notice describes how we collect and process personal information about you, how we use and protect this information, and your rights in relation to this information. Personal information is information that could reasonably be used to identify you. This Privacy Notice applies to all personal information we collect or process about you through this website and other associated websites, through applications or other software we develop or use for business purposes, through any other means where a link or reference to this Privacy Notice is provided, and in other interactions we have with you, including offline.

Personal Information We Obtain

We may obtain personal information about you that you directly provide to us, including, for example, the following categories of information:

Basic personal information and identifiers (e.g., name, nationality, and country of birth)
Contact information (e.g., phone number, e-mail address, and mailing address)
Account information (e.g., username and password)
Commercial information (e.g., records of products or services purchased, obtained, or considered or transaction history)
Communications (e.g., when you submit questions or comments, select e-mail marketing communication preferences, indicate areas of interests, subscribe to newsletters, or participate in surveys, forums, or webinars)
Professional or employment-related information or other background information (e.g., education, experience, qualifications, current employer, work location, job title, and primary job responsibilities)
Geolocation information (e.g., when you use a company mobile application that uses location tracking for purposes of managing our business operations, operate a company vehicle equipped with an in-vehicle monitoring system, or attend an event we hold that utilizes attendance tracking technology)

We may also automatically collect personal information when you visit or use one of our websites or applications, including, for example, the following categories of information:

Technical information collected from your computer or mobile device (e.g., your IP address, browser type, and operating system)
Electronic network activity information and other information collected about your usage of our websites or applications (e.g., pages you visit, search terms you enter, and how often you visit)

We may be required by law to collect certain personal information about you or as a consequence of any contractual relationship we have with you. Failure to provide this information may prevent or delay the fulfillment of these obligations.

We collect personal information from the following sources:

Directly from you
From your devices when you visit or use our websites or applications
In some cases from third party data suppliers

Use of “Cookies”

Part of our data collection process may involve the use of “cookies,” which are small pieces of identifying information placed and stored on your computer by our server which enable our system to more readily “recognize” you when you visit. Cookies are frequently used to enable websites to more efficiently provide service, such as to customize the display to suit your interests, note your interests while visiting the website, and store information. We use information obtained through the use of cookies to, for example, better provide service to you and to evaluate and improve the effectiveness of our websites. Cookies will not be used to track your activities outside of our websites or for any purpose not disclosed herein.

You may elect not to accept “cookies” by setting your Internet options on your computer, however, please be advised that in that case, you may not be able to access part or all of our website, or parts of a website may not operate effectively.

How We Use and Share Your Personal Information

We may use, including in some cases sharing with third parties or service providers, your personal information for the following purposes:

Identification and authentication: We may use your personal information to verify your identity when you access and use our services and to ensure the security of your personal information. This is so we can comply with our contractual obligations to you.

Providing and improving our services: We may use your personal information to provide the information, goods, services or materials you have requested. This is so we can comply with our contractual obligations to you. We also may analyze information about how you use our services to provide an improved experience for our customers. It is in our legitimate interests to understand any issues with our services and improve them.

Communication: We may use your personal information to communicate with you, for example, if we are providing information about changes to this Privacy Notice or if you contact us with questions. It is in our legitimate interests that we are able to provide you with appropriate responses and provide you with notices about our services.

Marketing: We may use your personal information to build a profile about you and place you into particular marketing segments in order to understand your preferences better and to appropriately personalize the marketing messages we send to you. It is in our legitimate interests to provide more relevant and interesting advertising messages. Where necessary, we will obtain your consent before sending such marketing messages.

Recruitment and hiring: We may use your personal information to process an application you submit to work for us or to provide information to you related to job opportunities. It is in our legitimate interests to evaluate the qualifications of job applicants and to communicate with applicants or potential applicants regarding job opportunities. When necessary, we will obtain your consent before sending such communications.

Managing our business operations: We may use your personal information to manage our IT and communications systems, product and service development, company assets, strategic planning, project management, and operational improvement. It is in our legitimate interests to ensure our business operations function effectively.

Event registration and attendance: We may use your personal information to register you to attend or present at an event we host. At such events, we may use radio-frequency identification (RFID), Bluetooth Low Energy (BLE), or similar technology for purposes of tracking attendance, improving the event experience, and improving and appropriately tailoring the services provided to attendees. Such technology will always be limited to the primary event spaces and event hours and will never be used for non-business purposes. It is in our legitimate interests to manage the registration and attendance of our events and to improve the quality of our events, services, and customer engagement.

Exercising our rights and complying with law: We may use your personal information to exercise our legal rights where it is necessary to do so (for example, to detect, prevent and respond to fraud claims, intellectual property infringement claims, or violations of law or applicable terms of use) or to comply with other legal or regulatory requirements.

We may also anonymize your personal information in such a way that you may not reasonably be re-identified by us or any other company, and may use this anonymized information for any other purpose.

We may transfer or disclose your information to the following categories of recipients for business purposes, as described below:

With our group companies: We may share any of the categories of personal information listed above with members of our corporate family.
With our service providers: We may share any of the categories of personal information listed above with our vendors or service providers so that they may provide services to us. For example, we may use relevant vendors to optimize services, manage applications for employment, facilitate event registration, send newsletters and marketing messages, support e-mail and messaging services, and analyze information. These vendors will use your personal information only in the ways described in this Privacy Notice.
With law enforcement or a governmental entity or other entity for legal purposes: We may disclose any of the categories of personal information described above to any person, specifically to any law enforcement or governmental entity, without notice, if we in good faith believe that such disclosure is required in order to comply with law, to protect our rights or interests, and in response to any emergency situation.

Envana does not sell personal information including, the personal information of minors under 16 years of age.

Third-Party Information Collection

Some content or functions on our websites or applications may be provided by third parties, including advertisers, ad networks and servers, analytics companies and application providers. These third parties may use cookies or other tracking technologies to collect information about you when you use our websites or applications.

Our websites or applications may offer links to other websites operated by third parties for your convenience. Such third-party websites may have privacy policies and practices different from ours. We do not control and are not responsible for the policies or practices of such third-party websites. Please contact such third parties directly for information regarding their privacy practices.

Your Rights Over Your Personal Information

You have certain rights regarding the personal information we hold about you, subject to local law. These may include the rights to access, correct, delete, restrict or object to our use of, restrict certain disclosures of, or receive a portable copy in a usable electronic format of your personal information. Where you have provided your consent to any use of your personal information, you can withdraw this consent at any time. You may also have the right not to be discriminated against for exercising any of your privacy rights.

You or your authorized agent may contact us at the contact information set forth below to update or correct the personal information we hold about you or to discuss or exercise other rights you may have under law. Please note that we may require additional information from you or your authorized agent in order to verify your identity and honor your request. We are committed to working with you to obtain a fair resolution of any complaint or concern about privacy. If, however, you believe that we have not been able to assist with your complaint or concern, you may have the right to make a complaint to the data protection authority of your country of residence.

Protection and Retention of Your Personal Information

We implement physical, technical, and organizational security measures designed to safeguard and maintain the integrity and confidentiality of the personal information we process. We evaluate and update these measures on a regular basis. However, no information system can be 100% secure, so we cannot guarantee the absolute security of your personal information.

We retain your personal information for as long as we have a relationship with you. In deciding how long to keep your personal information after our relationship with you has ended, we take into account our legal obligations. We may also retain records to investigate or defend against potential legal claims.

International Data Transfer

Your personal information may be transferred to, stored, and processed in a country that is not regarded as providing the same level of protection for personal information as the laws of your home country, and it may be available to the government of those countries under a lawful order made in those countries.

We have put in place appropriate safeguards (such as contractual commitments) in accordance with applicable legal requirements to provide adequate protections for your personal information. For more information on the appropriate safeguards in place and to obtain a copy of such safeguards, please contact us at the contact information set forth below.

Changes to Privacy Notice

Since we are constantly making changes and upgrades to our systems and services in order to better serve you, and how we manage your personal information may accordingly change, we anticipate updating this Privacy Notice from time-to-time. Therefore, we reserve the right to revise the content of this Privacy Notice in any manner and at any time, without notice. If we make any revisions that materially change the ways in which we process your personal information, we will notify you of these changes before applying them to that personal information.

Contact Us

If you have questions or concerns regarding this Privacy Notice, the way in which your personal information has been used, or to make a data subject request please contact us at contact@envana.com.